Executive Assistant

Job Title: Executive Assistant
Location: London, UK
Employment Type: Full-Time
Salary: £40,000 per annum (Dependent on Experience)

About the Role

We are seeking a highly organised and professional Executive Assistant to provide comprehensive support to our senior leadership team. Based in London, this full-time role requires a resourceful and proactive individual with excellent communication skills and a keen ability to manage a wide array of tasks in a fast-paced environment.

The Executive Assistant will play a critical role in ensuring the smooth day-to-day operations of the leadership team, acting as a trusted partner and enabling them to focus on strategic priorities.

Key Responsibilities

• Diary Management: Manage complex schedules, coordinate meetings, and ensure optimal time management for senior executives.
• Travel Coordination: Organise domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Meeting Support: Prepare agendas, take minutes, and ensure follow-up actions are completed for meetings.
• Communication Management: Act as a liaison between executives and internal/external stakeholders, handling correspondence with discretion.
• Document Preparation: Draft, proofread, and manage presentations, reports, and other documents as required.
• Event Coordination: Assist with planning and execution of events, conferences, and team activities.
• Office Administration: Oversee office operations, including procurement of supplies, vendor management, and general administrative support.
• Confidentiality: Maintain the highest level of discretion and confidentiality when handling sensitive information.

About You

Essential Qualifications and Skills:

• Proven experience (3+ years) as an Executive Assistant, Personal Assistant, or similar role.
• Exceptional organisational and multitasking skills with a strong attention to detail.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, prioritise tasks, and meet tight deadlines.
• Professionalism and discretion in handling confidential information.

Desirable Attributes:

• Experience supporting C-suite executives.
• Familiarity with project management tools and CRM software.
• A proactive mindset with a problem-solving attitude.

What We Offer

• Competitive salary with performance reviews.
• A supportive and collaborative workplace culture.
• Opportunities for professional development and career progression.
• Central London office with excellent transport links.

How to Apply

If you are a highly motivated and organised professional looking for your next opportunity, we’d love to hear from you!

Please submit your CV and a cover letter detailing your experience and suitability for the role to enquiries@firstglobalrecruitments.co.uk

We are an equal opportunity employer and encourage applications from all qualified individuals especially over 50’s professionals.  Only short-listed applicants will be invited for interviews.